Who we are
We are The Jubilate Chamber Choir, a Cheltenham-based Chamber Choir (referred-to below simply as Jubilate) . Our website address is: https://jubilatechamberchoir.com.
What personal data we collect and why we collect it:
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If we upload images to the website, we endeavour to avoid uploading images with embedded location data (EXIF GPS) included. We are aware that visitors to the website can download and extract location data from images on the website.
We use names, addresses, telephone numbers, e-mail addresses (and other contact details given to us) in order to communicate with you and where considered necessary for the performance of a contract with the data subject.
If you leave a comment on our site you in effect opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year, but you can, of course, delete them from your own device.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, music, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Jubilate does not use analytics in respect of website data.
How we use or share your data
Debtors: Jubilate uses financial information about those who pay fees to the chamber choir, in order to ensure that debts are met or for other reasons necessary for the performance of a contract with the data subject.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Your contact information and comments are sent by email to the Director of the choir, Ian Higginson, who retains them within the email provider Blueyonder.co.uk (Blueyonder: Virgin Media Mail)
How we protect your data
This website is a secure site (https//:). We do not pass-on your Data to third parties without your express permission. Photographs: Other than the choir’s director, we endeavour to avoid direct or indirect identification of members or visitors in Website photographic material.
What data breach procedures we have in place
Reported or identified data breaches are analyzed by choir administrators for severity and when deemed a severe security breach details of the data breach are reported to the ICO within the timescales required required by the GDPR 2016
What third parties we receive data from
We receive Data from members of the chamber choir, from visitors and interested parties and from the organisers of venues, both in the UK and in Europe. We do not operate or send data outside Europe (except in the case of members who reside outside the EU).
What automated decision making and/or profiling we do with user data
Other than the identification procedures mentioned above (Gravatar), Jubilate does not use automated website decision making .
Industry regulatory, or authorised disclosure requirements
The Choir Administrators will, in general, only disclose individuals’ data to third parties with their consent. There are, however, circumstances under which the choir’s authorised officer may need to disclose data without explicit consent, for that occasion, necessary for compliance with a legal obligation or necessary to protect the vital interests of a data subject or another person.
These circumstances are strictly limited to:
- Members’ data disclosed to authorised recipients related to administration necessary for the choir to perform its statutory duties and obligations.
- Members’ data disclosed to authorised recipients in respect of their welfare, health and, safety (for example, to medical services in respect of sudden illness).
- Members’ data disclosed to relevant authorities eg in respect of financial and administrative matters.
- Unavoidable disclosures, for example to an engineer during maintenance of the computer system. In such circumstances the engineer would be required to sign a form promising not to disclose the data outside the choir. Officers and IT personnel writing on behalf of contracting companies are contractually bound not to disclose personal data.